We take your privacy and our responsibility to protect your information seriously.
This privacy and cookie notice (Privacy Notice) applies to anyone visiting this website, www.hachettechildrens.co.uk/theickabogcompetition. This website is intended for adults who are the parents or guardians of children (you, your) who want to enter the competition (the “Competition”) operated by us in respect of the book, The Ickabog (the “Book”), by J.K. Rowling (the “Author”). The Competition is designed to allow parents and guardians to submit entries for their children (your entry, entry, entries).
This website is not directed at children.
Hodder & Stoughton Limited (company, we, us, our) is your Data Controller. We are part of Hachette Children’s Group and the Hachette UK Group of companies (See the Schedule to this Privacy Notice).
As your Data Controller we decide how your personal data is used and protected. This Privacy Notice sets out ways in which we collect, use and share your personal data including the data you provide to us relating to your child or children (your information). It also explains how you keep control of your information and how you can exercise your rights in connection with your information.
Read this Privacy Notice to understand:
How to contact us
What information we collect about you
How we use information we collect about you
Who can see your information
When we share your information
How we look after your information
How long we keep your information
Rights and choices
Our company registration number is 651692 and our registered address is:
50 Victoria Embankment,
London EC4Y 0DZ, UK
For any queries about your personal data and how it is processed you can contact us at the above address or email firstname.lastname@example.org
When you first enter the Competition the information you provide to us includes your name, email address, the first name of your child, the country where you live and the age range category of entry.
If your entry to the Competition is shortlisted you will be asked for further personal information to verify the age of your child and enter into a contract with us for the assignment of rights (including copyright) in the artwork.
Shortlisted entrants and final winners of the Competition will be asked to provide a postal address so that we can send out prizes. At this stage we may provide you with further notices about how we process the personal information of shortlisted entrants and winners.
We collect your information when you:
This site uses essential cookies only. The cookies listed below are necessary to allow the site to function properly and facilitate the running of the Competition.
|Cookie Category||Name||Use||Description / Purpose||Duration|
|Session cookie||hachette_session||Essential cookies||The session cookie follows your progress through the website to ensure that any information you enter or routes you take are remembered. Without this cookie, you would be treated as a completely new visitor on each page you visited. The cookie does not identify you personally and is not linked to any other information about you.||2 hours|
|Security||XSRF-TOKEN||Essential cookies||This cookie gives a token to each user of the website so that each user can be authenticated and is required to prevent forged requests.||2 hours|
Our website may include links to third party websites and applications. By clicking on those links you may allow third parties to collect or share data about you. We do not control these websites and are not responsible for their privacy notices. Please ensure that you read the privacy notices on any such external websites.
We use your information lawfully. We do not sell your information to third parties. However, we may share your information as set out in the section ‘When we share your information’. The details of how we use your information and the legal bases for our use are set out below:
Consent - when we have your consent to contact you, we may use your information to:
Contract - in the following circumstances we will use your information to carry out our contract with you:
Legitimate interests - sometimes we will use your information on the basis of our legitimate interests.This means our legitimate business interests in conducting and managing our business and our relationship with you.
Where we use your information for our legitimate interests, we make sure that we take into account any potential impact that such use may have on you. Our legitimate interests don’t automatically override yours and we won’t use your information if we believe your interests should override ours unless we have other grounds to do so (such as your consent or a legal obligation).
We may use your information for the purposes listed below on the basis of our legitimate interests to:
If you have any concerns about our processing, you have rights and choices which include the right to object (please see the section headed ‘Your Rights and Choices’).
Your information may be processed by our staff or by the staff of third parties we work with to deliver our business.
Processing can mean any activity that involves the use of information about someone that can identify them. All uses, for example, obtaining, recording, storing, disclosing, organising, retrieving, deleting and destroying are types of data processing.
We take measures to ensure that third parties processing your information on our behalf are acting lawfully in accordance with our instructions and are subject to appropriate confidentiality requirements.
We also have adequate technical and organisational safeguards in place in our company and with third party processors to protect your information. Third party processors of your information include our:
We share your information within the companies that make up the Hachette UK group of companies as well as with our parent company and their parent company.
Where we share your information outside our group of companies, any interaction you have with such a third party is governed by their privacy terms. The third party would become a data controller of your information with us, and the third party could make decisions about how to use your information. Before we share your information in such a case, we may require third parties to enter into a data sharing agreement which stipulates that they must maintain appropriate security to protect your information from unauthorised access, processing or use.
We will share your information with the following third parties:
We look for opportunities to minimise the amount of personal information we hold about you. Where appropriate we anonymise and pseudonymise your information. We use appropriate technological and operational security measures to protect your information against any unauthorised access or unlawful use, such as:
We will retain your information for as long as is necessary to administer the Competition or if you signed up to receive marketing updates to provide you with the services that you have requested from us or for as long as we reasonably require to retain the information for the purposes of publishing the Book. We operate a data retention policy and look to find ways to reduce the amount of information we hold about you and the length of time that we need to keep it. For example, we
Our company is located in the UK.
Whenever we transfer your personal information out of the European Economic Area (EEA) we will take all steps necessary to ensure that it is adequately protected and processed in accordance with this Privacy Notice by using all appropriate cross-border transfer safeguards such as
Please contact us if you would like additional information on the specific means used by us when transferring your personal data outside of the EEA.
Your Right to Object
You have the right to object to our using your information for direct marketing and on the basis of our legitimate interests (refer to the section ‘How we use your information’ above to see when we are relying on our legitimate interests). If you want to do this, you can contact us using the details in the section ‘Contact information’.
Your Right to Withdraw Consent
You have the right to withdraw your consent for our use of your information in reliance of your consent (refer to section ‘How we use your information’ to see when we are relying on your consent), which you can do by contacting us using any of the details in the section ‘Contact Information’.
Your Other Rights and Choices
You also have other choices and rights in respect of the information that we hold about you, including the right to:
You may exercise your rights and choices by contacting us using the details above in the ‘Contact information’ section.
You can also prevent processing for marketing activities by unsubscribing when you receive marketing communications from us.
These rights are in addition to any rights regarding your personal information that may be applicable to you in your country of residence.
Your Right to Complain
Please contact us if you have any questions or are unhappy about the way your information is used. We hope we will be able to resolve any problems or issues that you may have.
You also have the right to lodge a complaint about us and our use of your information to the UK Information Commissioner’s Office ( https://ico.org.uk) or the relevant authority in your country of work or residence.
We may make changes to this Privacy Notice from time to time. We will post any changes to this website.
This Privacy Notice was updated on 26th May 2020.
|Company Name||Company Number|
|Hachette UK (Holdings) Limited||3701589|
|Hachette UK Limited||2020173|
|Hodder & Stoughton Limited||651692|
|Headline Publishing Group Limited||2782638|
|Quercus Editions Limited||5127683|
|Jessica Kingsley (Publishers) Limited||2073602|
|Storyfire UK Limited||7893911|
|Hachette UK Distribution Limited||03541391|
|The Orion Publishing Group Limited||2663988|
|Octopus Publishing Group Limited||3597451|
|Kyle Cathie Limited||2427215|
|Summersdale Publishers Limited||3419533|
|Little, Brown Book Group Limited||2304585|
|Short Books Limited||03676|
|The Watts Publishing Group||03911|