J.K. Rowling The Ickabog Illustration Competition

FAQs

Find answers to all your frequently asked questions here.

Entry details

How do I enter the competition?
Please follow the guidance on How to Enter and refer to the Illustration Instructions for specific details on how to prepare your illustrations.

Is there an entry fee?
No, it is free to enter.

When is the closing date?
The closing date is 6pm BST on Friday 17th July 2020. Late entries will not be accepted.

Can I change one of my illustrations after I have submitted my entry?
No. Once you have submitted your entry, no changes can be made. And you cannot make a further entry for the same child for the same chapter instalment. However, you will still be able to submit for other chapter instalments for the same child.

Are multiple entries per family allowed?
Yes. But only one illustration per child for each chapter instalment is allowed.

Are entries from residents outside the UK allowed?
Yes. We welcome entries from the Republic of Ireland, Australia, New Zealand and India, where the UK publisher’s edition will also be published. If you are based in the US, the District of Columbia or Canada (excluding Quebec), you can enter Scholastic’s competition here.

Is there a maximum file size for my illustration?
Yes, maximum 10MB per illustration upload.

Is there a minimum file size for my illustration?
No, there is no minimum file size but the higher resolution (up to 10MB max), the better.

Can I upload multiple illustrations at once?
Yes. You can upload multiple illustrations for different chapter instalments and different children at once, but for each child there must only be one entry per chapter instalment. A maximum of five uploads can be completed at any one time.

Should the illustrations be portrait or landscape?
Illustrations must be portrait. Please refer to the Illustration Instructions for more information.

Should the illustrations be in colour or in black and white?
Illustrations must be in colour. Please refer to the Illustration Instructions for more information.

What medium should be used for the illustrations?
The illustrations can be in any medium as long as it is suitable for reproduction. Please refer to the Illustration Instructions for more detailed information on what needs to be avoided – essentially nothing bumpy, shiny or anything photographic.

What style should be used for the illustrations?
Illustrations can be in any style, provided they are original and not copied or traced from someone else’s work.

What should I do with the original picture after I have submitted it digitally?
After you have uploaded your child’s illustration digitally, please keep the original picture somewhere safe, clean and dry. Do not fold, staple or damage it in any way. If your child’s entry is shortlisted you will be asked to send your original artwork to us, the publisher, in a condition that is suitable for reproduction (please refer to the Illustration Instructions), by a specified date, for the final round of judging. Anything not in good enough condition to be reproduced within the Book will not be considered further.

Why do I need to include my child’s first name/age group/location (being the country) information alongside my submission?
We require the child’s first name in case the parent or guardian entering is doing so for more than one child in the same age group. We require the child’s age group to be able to apply the judging criteria and we require the location (being the country) to enable the selection of shortlisted entries.

Why is the competition only open for parents and guardians of 7-12 year old children?
The competition is only open to 7-12 year olds, because that is the core reading age that the story is aimed at. However, anyone (over the age of 13) can share illustrations on twitter using the hashtag #TheIckabog.

Why do I need to include chapter instalment and illustration theme information as part of my submission?
This information tells us, the publisher, which chapter instalment and illustration theme is being submitted and is a reference for the judges so they can compare entries accordingly.

How do I include the chapter instalment and illustration theme information?
There will be drop-down boxes to submit this information when you upload your illustrations. You must not write the information on the same page as the illustrations themselves.

Can I share my child’s illustration on my own social media?
Yes. You can share your child’s illustration on your social media using the hashtag #TheIckabog, but this will not be deemed entry to the competition. Any engagement from J.K. Rowling on social media will not be an indication of success, should you enter the competition. J.K. Rowling will not be judging the competition.

Shortlisted Entries

How many illustrations will be shortlisted?
340 illustrations will be shortlisted.

When will I find out if my child’s illustration has been shortlisted?
Those shortlisted will be contacted in the week commencing 27th July 2020. You will not be contacted if you have not been shortlisted. In accordance with the Terms and Conditions, it is important that all those shortlisted keep all details about the competition and all related correspondence confidential.

What happens if my child’s illustration is shortlisted?
If your child’s illustration is shortlisted, you will be asked to send your original artwork to us, the publisher, in a condition that is suitable for reproduction (please refer to the Illustration Instructions), by a specified date for the final round of judging. Anything not in good enough condition to be reproduced within the Book will not be considered further.

We, the publisher, will also require proof of your child’s age and residency, and for you to assign the rights (including copyright) for the illustration to the publisher for inclusion in the printed book and for all promotional purposes, no later than a specified date. You will be emailed about this in the event your child’s illustration is shortlisted.

If your shortlisted entry is not chosen as a winner, the rights will revert to you, and we, the publisher, will use reasonable efforts to return the original artwork to you.

Those shortlisted who do not win, will receive a copy of the Book following its publication (which is intended for November 2020), along with a certificate.

It is important that those who are informed they have been shortlisted keep all details about the competition and all related correspondence confidential in accordance with the Terms and Conditions.

What is assignment of rights (including copyright)?
Assignment of copyright is where a copyright owner chooses to transfer ownership of copyright. This can happen at any time before or after the copyright work is created. This means, to be a valid assignment, it must be made in writing and signed by or on behalf of the assignor. We, the publisher, will supply you with the paperwork to be signed and this must be returned to us, along with the original artwork, by a specified date, to be communicated by us, in order for the entry to be included within the final judging.

Why do we need an assignment of rights?
We fully respect children’s rights in their artwork, and for that reason we will only be asking the entrants who are shortlisted to transfer their copyright to us. If your shortlisted entry doesn’t win then your copyright is immediately returned to you and you will again own and control the rights in your artwork after the end of the competition. We will need to own the copyright in the artwork for our 34 winners, to enable us to publish these illustrations in the book, and in return we’re offering a great prize to the winners (being published in the book, a signed copy of the book and we will provide children’s books to the (recommended retail price) value of £500 (five hundred pounds sterling) or equivalent currency depending on the territory of the winner, to a school or public library of each winner’s choosing.

What proof of age can I provide?
We, the publisher, will confirm what documentation we require at that stage in order for us to verify your child’s age. The required documentation or steps may be different based on your location.

How will you determine whether an entrant is based in one of the qualifying territories?
This will be based on the tax residency rules of the relevant territory. We will ask for the relevant proof when confirming the shortlisted entries. If we notify an entrant that we would like to shortlist their entry, they will be required to show proof of residency at that stage. If they cannot, the entry will not be shortlisted and will not be considered further. Whilst we cannot advise entrants on the tax residency rules, residency in the United Kingdom is determined, at the time of writing, by the Statutory Residence Test (more information can be found at https://www.gov.uk/government/publications/rdr3-statutory-residence-test-srt).

Is J.K. Rowling judging the shortlist?
No, the shortlist will be judged by a panel of book editors and book designers from the publisher Hachette Children’s Group, alongside our special guest judge: Pam Smy, Senior Lecturer Practitioner, MA Children’s Book Illustration at Cambridge School of Art at Anglia Ruskin University.

Winners

How many winners will be selected?
34 winning illustrations will be selected. We, the publisher, can only select one winning illustration per child, irrespective of how many chapter instalments you submit their illustrations for.

When will I find out if my child’s illustration has won?
Winners will be contacted by email in the week commencing 10th August 2020. It is important that those who are informed they have won keep all details about the competition and all related correspondence confidential in accordance with the Terms and Conditions. Those shortlisted who do not win will be contacted so that we can arrange delivery of your copy of the Book and your certificate.

What happens if my child’s illustration wins?
If your child’s illustration wins, it will appear in the printed Book, intended to be published later this year, and the first name, age and location (being the country) of the winning children will be referenced in the Book. The winners may also see the child’s first name, location (being the country), age and winning artwork published on the Company’s website and on other websites and social media accounts (including those of the Company’s group companies and of the author of the Book).

Alongside this, you will receive an edition of the Book signed by the author (once the Book is published), and as the publisher we will give £500 (or the equivalent in your local currency) worth of Hachette children’s books to a school or public library of your choice.

When will the winners be announced?
Winners will be announced in August 2020. Watch this space for further details!

Who are the judges?
All entries will be judged by a panel of book editors and book designers from publisher Hachette Children’s Group, alongside special guest judges: Pam Smy, Senior Lecturer Practitioner, MA Children’s Book Illustration at Cambridge School of Art at Anglia Ruskin University, and Caroline Carpenter, Deputy Features Editor at The Bookseller magazine.

The Book

Where can I buy a copy of the Book with the winning illustrations?
It is intended that the Book will be available to buy in November 2020.

Will my child’s name be in the Book if their illustration is chosen?
If your child’s illustration wins, it will appear in the printed Book, intended to be published later this year and the first name, age and location (being the country) of the winning children will be referenced in the published book. The winners may also see the child’s first name, location (being the country), age and winning artwork published on the Company’s website and on other websites and social media accounts (including those of the Company’s group companies and the author of the Book).

Contact us

Still have a question? Get in touch here.